UN Women Protocol and Administrative Assistant Job in Kenya 2026 – Great Opportunity Apply Before 17 June
UN Women is currently accepting applications for the position of Protocol and Administrative Assistant (G5) based in Nairobi, Kenya. This fixed-term opportunity offers experienced administrative professionals the chance to work with one of the United Nations’ leading organizations dedicated to gender equality and women’s empowerment.
The successful candidate will provide protocol, administrative, logistics, and operational support to the East and Southern Africa Regional Office (ESARO), while also supporting the Global Office during the ongoing relocation transition period.
Job Summary
- Organization: UN Women
- Position: Protocol and Administrative Assistant
- Grade: G5
- Location: Nairobi, Kenya
- Contract Type: Fixed Term
- Duration: 1 Year
- Job Category: Administration
- Application Deadline: 17 June 2026
- Work Schedule: Full-Time
About UN Women
UN Women is the United Nations entity dedicated to gender equality and the empowerment of women. Established by the UN General Assembly, the organization works globally to eliminate discrimination against women and girls, promote women’s rights, and ensure gender equality across development, humanitarian action, peacebuilding, and human rights initiatives.
Operating in countries around the world, UN Women collaborates with governments, civil society organizations, development partners, and UN agencies to create lasting change and improve opportunities for women and girls.
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Key Responsibilities
The Protocol and Administrative Assistant will support the Regional Office through a variety of protocol and administrative functions.
Protocol Support
Responsibilities include:
- Managing protocol-related documentation and records.
- Coordinating visa applications and diplomatic documentation.
- Supporting the issuance and renewal of diplomatic identity cards.
- Processing entry permits, re-entry passes, and visa extensions.
- Coordinating notifications regarding staff arrivals and departures.
- Supporting special protocol arrangements for high-level visitors and dignitaries.
- Drafting protocol-related correspondence and official communications.
Administrative Support
The selected candidate will also:
- Support office facilities and maintenance operations.
- Coordinate workspace allocation and office logistics.
- Facilitate access permits and security clearances.
- Support VAT exemption processes and claims.
- Coordinate procurement-related administrative activities.
- Assist with conferences, workshops, and meetings.
- Support annual asset verification exercises.
- Coordinate service delivery and vendor engagements.
Eligibility Requirements
Applicants must possess:
Education
- Completion of secondary education is required.
- A Bachelor’s degree in Business Administration or a related field is considered an advantage.
Experience
Candidates must have:
- At least five years of progressively responsible experience in administration, logistics, procurement, or human resources support.
- Experience using office software applications and online ERP systems.
- Proven experience working on protocol matters or with government institutions.
Required Skills
Successful candidates should demonstrate:
- Strong administrative and organizational abilities.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information professionally.
- Knowledge of administrative policies and procedures.
- Strong IT and database management skills.
- Excellent stakeholder engagement abilities.
- Diplomatic and professional communication skills.
Language Requirements
Applicants must have:
- Fluency in English.
Knowledge of another official United Nations language is considered an asset.
Knowledge of Kenya’s official working languages is also desirable.
Why Consider This Opportunity?
Working with UN Women provides an opportunity to contribute directly to initiatives that advance gender equality and women’s empowerment across Africa and globally.
The position offers exposure to international development operations, diplomatic protocol processes, regional coordination activities, and United Nations administrative systems while allowing professionals to gain valuable experience within the UN system.
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How to Apply
Interested candidates should submit their applications through the official UN Women careers portal before the closing date.
Applicants are encouraged to ensure that all sections of their application, including education and employment history, are fully completed before submission.
Incomplete applications may not be considered during the recruitment process.
Application Deadline
📅 17 June 2026
Early applications are strongly encouraged as UN Women opportunities often attract significant interest from qualified professionals across the region.
Final Thoughts
The UN Women Protocol and Administrative Assistant position in Nairobi offers an excellent opportunity for experienced administrative professionals seeking to build a career within the United Nations system. With responsibilities spanning protocol services, logistics coordination, office administration, and stakeholder engagement, the role provides valuable international development experience while contributing to UN Women’s mission of advancing gender equality and empowering women worldwide.
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