UN Administrative Assistant G-5 2026 – Apply Now for an Elite United Nations Job in New York!

The UN Office of the Special Adviser on Africa (OSAA) is inviting applications for an Administrative Assistant, G-5 position at its duty station in New York, USA.

This opportunity is suitable for qualified candidates with experience in administration, finance, accounting, auditing, human resources or related fields. The successful candidate will support office operations, human resources management, budget monitoring, contract administration and general administrative services.

If you have strong organisational skills and experience using enterprise resource planning (ERP) systems, this could be an opportunity to contribute to the work of the United Nations.

📌 Quick Overview

• Organisation: United Nations (UN)
• Department: Office of the Special Adviser on Africa (OSAA)
• Job Title: Administrative Assistant, G-5
• Job Opening ID: 283690
• Job Network: Management and Administration
• Job Family: Administration
• Job Category: General Service and Related Categories, G-5
• Duty Station: New York, United States 🇺🇸
• Recruitment Type: Position-Specific Job Opening
• Date Posted: 15 October 2026
• Application Deadline: 29 October 2026
• Education: High school diploma or equivalent
• Experience: Five years, reduced to three years for candidates with a first-level university degree or higher
• ERP Requirement: Experience with Umoja or a similar ERP system
• Initial Appointment: One year

Also Read: United Nations Associate Jobs 2026: Explore International Career Opportunities

🌍 About the Office of the Special Adviser on Africa

The Office of the Special Adviser on Africa works to strengthen international support for Africa’s development and security.

Its mandate includes supporting the Secretary-General in improving coordination across the UN system on African development priorities, advocating for international support and monitoring commitments related to Africa’s development.

The office also supports the implementation of the African Union’s Agenda 2063, known as The Africa We Want.

The Administrative Assistant will contribute to the office’s daily operations and administrative effectiveness.

💼 Key Responsibilities

The successful candidate will perform a broad range of administrative duties across several areas.

1. Human Resources Administration

Responsibilities include:

• Processing and monitoring recruitment, placement, promotion and other human resources actions.
• Maintaining staff records, attendance information and performance appraisal data.
• Advising staff on administrative procedures and processes.
• Liaising with central administrative services when necessary.
• Supporting compliance with applicable UN rules and procedures.

2. Planning, Budget and Finance

The role involves supporting the office’s financial and budgetary activities, including:

• Monitoring programme implementation, expenditures and budget allocations.
• Updating budget tables and recording variations.
• Maintaining databases and supporting data collection and cleansing.
• Reviewing expenditure against approved budgets.
• Checking requisitions to ensure correct expenditure classifications and availability of funds.
• Assisting with programme budget submissions and performance reports.
• Preparing statistical tables and standard financial reports.

3. General Administration

The Administrative Assistant will also:

• Prepare and follow up on administrative arrangements and staff travel.
• Draft routine correspondence and assist with reports and communication materials.
• Maintain paper and electronic office files.
• Update web pages and administrative documentation.
• Coordinate with internal teams and service units.
• Assist with seminars, conferences, workshops, translations and other office activities.
• Support office technology, equipment and process improvement initiatives.

4. Contract Administration

Additional responsibilities include:

• Supporting the day-to-day administration of contracts with external service providers.
• Checking contractor invoices against approved goods and services.
• Processing contractor invoice payments and monitoring payment status.
• Preparing and processing staff access documents, passes, permits and related administrative forms.

🎓 Education Requirements

Applicants must possess a high school diploma or equivalent.

The vacancy also provides for reduced experience requirements for candidates with a first-level university degree or higher.

✅ Work Experience Requirements

Applicants must have relevant professional experience in one or more of the following areas:

• Administrative services
• Finance
• Accounting
• Auditing
• Human resources
• A related field

The required experience is:

• Five years for candidates without a qualifying university degree.
• Three years for candidates who possess a first-level university degree or higher.

In addition, experience with an Enterprise Resource Planning (ERP) system, such as Umoja or a similar system, is required.

Applicants should clearly demonstrate their relevant experience and ERP-system knowledge in their applications.

Also Read: United Nations Associate Jobs 2026 – Current Vacancies & How to Apply

🌟 Essential Competencies

The United Nations identifies several important competencies for this position.

Professionalism: Ability to perform administrative functions, manage information, apply relevant rules and regulations, meet deadlines and maintain high standards of work.

Accountability: Ability to take responsibility for assigned duties, honour commitments, follow organisational procedures and deliver results within required standards.

Technological Awareness: Ability to use appropriate technology, understand its limitations and learn new systems that support office operations.

Strong organisation, attention to detail, communication and problem-solving skills will also be useful in carrying out the responsibilities described in the vacancy.

📍 Duty Station and Employment Conditions

The position is based in New York, United States.

The appointment is initially for one year, subject to the availability of the position and funds, budgetary approval and other applicable conditions.

This is a locally recruited General Service position. Applicants must be authorised to work for the United Nations at the duty station where the position is located.

Candidates recruited from outside the duty station are responsible for their relocation expenses. Locally recruited staff are not eligible for allowances and benefits reserved exclusively for internationally recruited staff.

The vacancy does not specify a salary amount in the information provided. Applicants should consult the official vacancy and applicable UN salary information for details.

🗓️ Application Deadline

29 October 2026

Applications must be submitted before the vacancy closes at 11:59 p.m. New York time on the deadline date.

Interested candidates should apply early and carefully review their application before submission.

📝 How to Apply for the UN Administrative Assistant G-5 Position

Follow these steps to apply:

1. Visit the official United Nations Careers website.
2. Search for Job Opening ID 283690.
3. Open the vacancy titled Administrative Assistant, G-5.
4. Review the education, experience, ERP-system and local recruitment requirements.
5. Sign in to the UN’s Inspira recruitment platform or create an account if required.
6. Complete your application accurately, highlighting relevant administrative, finance, human resources or accounting experience.
7. Clearly demonstrate your experience with Umoja or a similar ERP system.
8. Review your information carefully and submit your application before 29 October 2026.

Applicants are advised to follow the instructions in the official vacancy and the Inspira Applicant Guide. Information submitted must be complete and accurate because applications generally cannot be modified after submission.

Official application: Visit UN Careers and search for Job Opening ID 283690.

❓ Frequently Asked Questions

1. What is the deadline for the UN Administrative Assistant G-5 job?

The application deadline is 29 October 2026.

2. Where is the position based?

The duty station is New York, United States.

3. What qualifications are required?

A high school diploma or equivalent is required.

4. How many years of experience are needed?

Five years of relevant experience are required, reduced to three years for candidates with a first-level university degree or higher.

5. Is ERP experience required?

Yes. Experience with an Enterprise Resource Planning system such as Umoja or a similar system is required.

6. Can applicants from other countries apply?

The position is subject to local recruitment. Applicants must be authorised to work for the United Nations at the New York duty station. Candidates should review the official vacancy to confirm whether they meet the applicable requirements.

7. Is the salary stated in the announcement?

The vacancy information provided does not specify the salary amount.

8. Will there be an assessment or interview?

Yes. Qualified candidates may be required to complete an assessment exercise, which may be followed by a competency-based interview.

🚀 Take the Next Step in Your UN Career

The UN Administrative Assistant G-5 position offers an opportunity for experienced administrative professionals to support the work of the Office of the Special Adviser on Africa.

If you meet the education and experience requirements, have ERP-system experience and are eligible for local recruitment in New York, review the official vacancy and prepare your application.

Apply through the official UN Careers platform before 29 October 2026.

Click to Apply

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